Vocate Blog

Following-up with Potential Employers – Cheat Sheet

Job searching is not dating – following up and responding quickly is encouraged. Enthusiasm and doing research won’t scare the employer off. This cheat sheet will help you communicate correctly so that your job lead stays warm.

Disclaimer for readers: All advice in this cheat sheet is based on our professional experience and current online resources. You are welcome to use it but keep your own personal context and needs in mind. There is no rulebook, only informed advice.

1. Master The Thank-You Note

  • Send immediately or within 24 hours
  • Include position of title in the subject line
  • Mention what stuck out to you and reiterate it in an email. Explain how it is connected to you with your personal beliefs/experiences/perspectives
  • Conclude with an open-ended statement that lets them know you’re willing to send them additional work samples and that they could contact you.

Sample Template

Subject line: Thank you for your time

Dear [Interviewer’s name],

Thank you for taking the time to speak with me about the Marketing Coordinator role. It was great to meet with you and learn more about the position.

I’m very excited about the opportunity to join [Company name], and am particularly interested in the details you shared about the upcoming launch of the brand campaign. I’m enthusiastic about the prospect of taking on some of the project management and bringing my experience in successfully coordinating cross-functional initiatives to the table.

After our conversation, I’m confident that my background in marketing and my interest in brand growth will enable me to fill the job requirements effectively and support the vision of [Company name]. Please feel free to contact me if I can provide you with any further information or samples of my work. I look forward to hearing from you.

Thanks again,
[Your name] P: 555-555-5555
E: youremail@email.com

2. Checking In With Your Application or Employer

  • Send within one to two weeks
  • Keep it brief!
  • Indicate interest in the position at the company. Offer to send any additional documents that they may need.

Sample Template

Subject line: Checking in about Marketing Coordinator role

Dear [Recruiter or Hiring Manager’s name],

I hope you’re well!

I’m checking in on the Marketing Coordinator role. It was great to meet with the team earlier and I’m looking forward to your update. Please let me know if there’s anything else I can provide to assist in the decision-making process.

Thank you,
[Your name] P: 555-555-5555
E: youremail@email.com

Alexander Huynh

PR Intern at Vocate | Senior at USF majoring in Communication Studies and Critical Diversity Studies | Always in the mood for iced coffee and/or ice cream

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