Vocate Blog

Setting Up an Interview

Setting up an Interview

Setting up an interview is step number one on the path to landing a job. As you begin reaching out to employers, remember the three rules of effective communication:

  1. Be prepared – suggest times to meet, methods of communications, etc. Even at this stage, you’re being evaluated. Be sure to come across as organized, direct, and put-together.
  2. Be professional – unless otherwise indicated, use first names. After all, you’re an adult. Don’t use emojis, memes, profanity, or slang. The job of your dreams isn’t “lit.” It’s a fantastic opportunity for you to explore your passion for venture capital.
  3. Be responsive – if you receive a response, reply within twenty-four hours. The sooner you reply, the better the chance you have of landing an interview. The longer you wait, the greater the chance becomes that someone else will get the job.

With these rules in mind, begin to draft your email. Make sure your tone is eager, polite, and courteous. State three separate times you are available to interview. Make sure those times are within the next 3-5 business days. Include an additional time period you could interview in case your original three do not work for the employer. List means of communication–such as Skype, FaceTime, and Google Hangout–on which the employer could reach you in addition to in-person and over-the-phone. Include your phone number. Request a calendar invite to formalize the process. Lastly, thank the employer for their time. You’ll want to come across competent and organized, but not robot-like. It’s optional, but you can include a reason why you are excited to work for their company. That sort of excitement is good because it signals to the employer you’re likely to be with the company for the long-haul. The employer doesn’t want to have to go through the same hiring process again in six months.

An example email would look something like this:

Hi Jane,

I’ve heard a lot about Nanobot through Vocate and I’m excited to discuss the opportunity further with you. As I’m sure you’ve seen in my profile, I’m a CS major with a strong interested in fantasy football. In fact, I recently developed an app to track expert projections for player performance on a weekly basis – feel free to take a look at it here (insert link) if you’d like.

I’m available to chat at the following times:

This afternoon: 12 PM – 4 PM Eastern

Tomorrow 4 PM – 5 PM Eastern

Thursdays 1 PM – 2 PM Eastern

If none of those times work for you, I also have free blocks available from 11 AM – 2 PM Eastern on Mondays and 2 PM – 6 PM Eastern on Fridays. Please let me know what works best for you. Additionally, I’m happy to chat via Skype, FaceTime, or Google Hangouts.

Skype: johndoe

Google Hangouts: john.doe

FaceTime: jdoe

My cell phone, if you’d prefer a call, is 111-111-1111.

Thanks and looking forward to connecting with you,

John Doe

For more advice on how to communicate with employers, and to land the job or internship of your dreams, signup for Vocate today.

Vocate Editor

Students and employers are not connecting in a meaningful way; the job highway works but the on-ramps are broken. We work every day to fix that so employers can find good employees and students can find their dream job.